• Location: New York, NY (Remote)
    Reports To: Director of Operations
    Status: Full-time, Exempt

    The Food Allergy Fund (FAF) is a rapidly growing nonprofit advancing innovative research to prevent, treat, and ultimately cure food allergies. Through research grants, strategic partnerships, and thought leadership events, FAF brings together leading scientists, policymakers, industry experts, and patient advocates to accelerate progress. 

    As we continue to grow, we are seeking a highly organized, resourceful, and proactive Manager of Events & Operations to support the execution of our programs, events, and development initiatives.

    The Manager of Events & Operations will work closely with the Director of Operations to support the day-to-day execution of key organizational initiatives, with a focus on event logistics and production, grant reporting, donor research and prospect management, and audience development.

    This role is ideal for a detail-oriented, solutions-driven professional who enjoys managing multiple projects, building efficient systems, and ensuring that the operational details behind a mission-driven organization run smoothly. 

    The ideal candidate is comfortable working independently, anticipates needs before they arise, and thrives in a fast-paced, entrepreneurial environment where flexibility, initiative, and strong execution are essential.

    Key Responsibilities

    Event Logistics & Production

    • Coordinate the planning and execution of virtual and in-person events of varying sizes, including fundraising events, scientific convenings, thought leadership summits, donor gatherings, and community engagement initiatives.

    • Manage event logistics from planning through post-event follow-up, including venue and vendor coordination, timelines, guest lists, invitations, registration, catering, audiovisual needs, materials, and on-site production.

    • Maintain event budgets, production schedules, run-of-show documents, and planning checklists to ensure events are delivered efficiently and professionally.

    • Coordinate communications with speakers, sponsors, attendees, vendors, and other stakeholders.

    • Support event promotion, audience outreach, attendee engagement, and post-event reporting.

    • Identify opportunities to improve event processes, strengthen the attendee experience, and increase operational efficiency.

    Grant Reporting & Program Support

    • Coordinate the collection of grant reports and updates from research grantees on a quarterly basis, ensuring submissions are received accurately and on schedule.

    • Maintain grant reporting calendars, track deadlines, and follow up with grantees regarding outstanding materials.

    • Organize and maintain grant documentation, progress updates, and reporting records.

    • Compile information from grantees to support internal reviews, leadership updates, and external reporting needs.

    • Work with the Director of Operations to identify reporting gaps, streamline collection processes, and ensure consistent documentation of grant progress and impact.

    Donor Research & Prospect Management

    • Conduct research to identify prospective donors, philanthropic partners, foundations, and other funding opportunities aligned with FAF’s mission and priorities.

    • Maintain and update donor and prospect records in Salesforce, ensuring information is accurate, organized, and accessible.

    • Manage prospect tracking and pipeline updates in Salesforce, including relationship status, research findings, outreach activity, and follow-up opportunities.

    • Prepare donor research briefs and prospect profiles to support fundraising strategy and leadership outreach.

    • Monitor relevant philanthropic trends, funding opportunities, and potential partnerships.

    • Support donor stewardship and development initiatives through research, recordkeeping, and coordination of follow-up communications.

    • Help maintain data quality and consistent CRM practices, including contact updates, record organization, and reporting.

    Audience Development & Engagement

    • Support efforts to expand FAF’s audience across events, communications, and organizational initiatives.

    • Research and identify relevant audiences, including scientists, researchers, policymakers, industry leaders, philanthropists, patient advocates, and other stakeholders.

    • Track audience growth, event participation, and engagement metrics, using Salesforce and other tools as appropriate, to help assess outreach effectiveness.

    • Identify opportunities to reach new communities, strengthen stakeholder relationships, and increase participation in FAF programs and events.

    • Collaborate with the Director of Operations and other team members to ensure audience development efforts align with organizational priorities.

    Operations & Project Coordination

    • Provide day-to-day project management and administrative support to the Director of Operations across organizational initiatives.

    • Coordinate with internal and external stakeholders to gather information, manage deadlines, and keep projects moving forward.

    • Maintain organized systems for event planning, grant reporting, donor research, and other operational workflows.

    • Identify opportunities to improve processes, documentation, and cross-functional coordination as the organization grows.

    • Provide flexible operational support for special projects and emerging organizational priorities.

    Qualifications

    Required

    • 3–5 years of relevant professional experience in nonprofit operations, event planning, project coordination, development, or a related field.

    • Demonstrated experience coordinating events, managing multiple timelines, and overseeing logistical details from planning through execution.

    • Strong organizational skills and exceptional attention to detail, with the ability to manage competing priorities and meet deadlines.

    • Excellent written and verbal communication skills, including the ability to communicate professionally with donors, grantees, vendors, and other stakeholders.

    • Strong follow-through and a proactive approach to problem-solving, with the ability to work independently while collaborating closely with leadership.

    • Comfort working in a fast-paced, entrepreneurial environment where responsibilities may evolve alongside organizational growth.

    • Proficiency in Google Workspace and familiarity with project management tools, spreadsheets, and event registration or management software.

    • A genuine commitment to the mission and values of the Food Allergy Fund.

    Preferred

    • Experience working in a nonprofit organization, particularly in fundraising, research, or grantmaking.

    • Familiarity with Salesforce reporting, data management, and donor prospect tracking.

    • Experience coordinating events involving senior-level stakeholders, scientific or industry experts, or philanthropic audiences.

    • Experience collecting grant reports, tracking program deliverables, or supporting grantmaking operations.

    • Interest in food allergy research, biomedical innovation, or the broader food allergy community.

    Compensation & Benefits

    Salary range: $85,000-$100,000/year, based on experience and skills.

    How to Apply

    Please submit a cover letter and CV to info@foodallergyfund.org. Applications will be reviewed on a rolling basis until the position is filled.